The secret to entrepreneurial success isn’t doing everything yourself, but knowing when to delegate. That’s why finding the best virtual assistants for entrepreneurs can be the game-changer that saves time, cuts costs, and accelerates growth.
Being an entrepreneur means wearing many hats—product development, marketing, customer support, finances, and more. If you try to juggle everything, you’ll burn out. That is where virtual assistants (VAs) come in. Smart entrepreneurs use VAs to offload repetitive or specialized work so they can focus on strategy, growth, and innovation.
According to ScaleUpTeams, more than 28 per cent of virtual assistants are hired by entrepreneurs in 2025. Many small business owners report that using VAs frees up time, reduces cost, and significantly boosts productivity. Below we’ll explore why virtual assistants matter, which services are best for entrepreneurs, and how to choose one that fits your needs.
Why Entrepreneurs Hire Virtual Assistants
- Time Savings & Productivity: Entrepreneurs often report spending 60–70 per cent of their week on administrative tasks. Tasks like scheduling meetings, responding to basic emails, managing calendars, or doing data entry eat into time that could be used to design product strategy, build customer relationships, or develop marketing plans. Delegating those tasks to a VA can reclaim many hours each week.
- Cost Efficiency: Hiring a full-time staff member usually means paying salary, benefits, taxes, workspace, and equipment. A VA often works remotely, on hourly or project basis. This means lower overheads. Some reports show hiring a VA can save 30 per cent or more compared to full-time hiring for similar tasks.
- Scalability & Flexibility: When business is booming, you can increase hours or hire more VAs. When things slow down, drop hours. That flexibility helps with cash flow, risk, and managing workload peaks (RemoteOne).
- Access to Specialized Skills: Many VAs today offer niche services: digital marketing, content creation, bookkeeping, social media management, even prompt engineering for AI tools. Entrepreneurs get access to these skills without hiring full-time specialists.
- Improved Work-Life Balance: Delegation is not just about productivity; it is also about avoiding burnout. Entrepreneurs with good VAs often report better balance, less stress, and more time for creative work.
Key Statistics That Show the Rising Power of VAs
| Metric | Value | Source |
|---|---|---|
| % of VAs hired by entrepreneurs | ~28% | SQ Magazine |
| % of businesses reporting improved customer satisfaction after deploying VAs | ~78% | WiFiTalents |
| % cost savings for companies implementing virtual assistants | ~30% annually | WiFiTalents |
| % increase in productivity when entrepreneurs delegate routine tasks | ~63% | ZipDo |
The chart highlights the rapid growth and strong adoption of virtual assistants (VAs) among entrepreneurs and small businesses. In 2024, the global VA market was valued at $20.2 billion and is projected to remain strong at around $19.7 billion by 2029, growing at a robust 24.6 percent CAGR.
Adoption is especially pronounced among small and medium-sized businesses, with nearly 44.4 percent already relying on VAs in 2025. Demand surged by 35 percent in 2024 alone, driven by the need for cost-effective support and scalability. Perhaps the most striking statistic is that businesses report saving up to 78 percent of costs compared to hiring in-house staff, making VAs a highly attractive solution for entrepreneurs seeking efficiency and growth.
What Types of Virtual Assistant Services Are Best for Entrepreneurs
| VA Type | Typical Tasks | When to Use |
|---|---|---|
| Administrative VA | Scheduling, emails, calendar management, travel booking, basic research | When your daily schedule is overwhelming and you need to free up time |
| Social Media / Content VA | Drafting posts, scheduling, replying to comments, editing | If you are trying to maintain a content presence with limited bandwidth |
| E-commerce VA | Order tracking, inventory updates, product listings, customer support | When you run an online store and need daily operational support |
| Bookkeeping / Finance VA | Invoicing, expense tracking, reporting | When financial tasks are consuming too much mental space |
| Marketing & Growth VA | Email campaigns, funnel building, outreach, analytics | If you want to scale your marketing efforts but lack time or skills |
Top Best Virtual Assistants for Entrepreneurs (2025)
1. Time etc
A well-known VA service focused on administrative help. They provide assistants experienced in scheduling, inbox management, and project coordination. Great if you want reliability and someone who can adapt quickly to changing priorities.
2. Belay
Belay offers higher-level support, including bookkeeping and content planning. Perfect for entrepreneurs who want strategic help as well as task execution.
3. Upwork & Fiverr
Freelance platforms with thousands of VAs. You can choose by rating, specialization, and budget. Best for short-term or flexible arrangements.
4. MyTasker
Strong for content, marketing, social media, and continuous support. Many entrepreneurs report improved consistency in content delivery with MyTasker.
5. Fancy Hands / Zirtual
On-demand VA services. Useful for occasional tasks like data entry, research, or follow-ups without committing to monthly contracts.
Market Size & Growth Projections
The chart highlights the projected global market size of virtual assistant services between 2025 and 2030, showcasing the industry’s steady upward trajectory. In 2025, the market is expected to be valued at USD 19,506.2 million, and is projected to grow to USD 32,875.0 million by 2030, reflecting strong growth driven by a compound annual growth rate (CAGR) of 11 percent.
This surge reflects entrepreneurs and small businesses increasingly adopting virtual assistant (VA) services as cost-efficient, scalable support. The expansion is underpinned by trends in remote work, digital transformation, and demand for flexible staffing models, making VAs a key component in modern business operations.
Pros and Cons: What Works Best & Limitations
What Works Well
- Efficiency: VAs can cut 10+ hours of routine work per week.
- Cost control: Lower overhead compared to full-time staff.
- Flexibility: Scale support up or down as needed.
- Global talent pool: Access to skills worldwide.
- Specialization: Hire VAs with niche expertise.
Limitations
- Quality & reliability vary—vet candidates carefully.
- Time zones may cause communication delays.
- Security risks if data protocols are weak.
- Management overhead—still requires oversight.
- Scope creep if tasks are not clearly defined.
Sample Table: Cost Comparison
| Arrangement | Approx Monthly Cost* | Tasks Covered | Benefit |
|---|---|---|---|
| Single freelance VA (10–20 hrs/wk) | $400–$800 | Admin, email, calendar | Frees up 15–25 hrs/month |
| Dedicated VA service subscription | $800–$1500 | Content, social media, marketing | Consistent, higher skill output |
| Multiple VAs / Agency | $2000+ | Marketing, bookkeeping, operations | High capacity & scalability |
*Estimates vary by region, complexity, and expertise.
Trends to Watch in 2025 & Beyond
- AI integration: Around 36 per cent of VAs now use AI in their workflows (SQ Magazine).
- Voice assistants becoming mainstream.
- 84 per cent of VAs work fully remote (SQ Magazine).
- Specialization in ecommerce, CRM, and marketing is rising.
- Trust and consistency will define the best VA services.
Final Thoughts
Hiring a virtual assistant is one of the smartest moves an entrepreneur can make. It is not about giving up control—it is about amplifying your capacity. With the right VA, you can reclaim hours, lower stress, improve operations, and move your business forward faster.
Frequently Asked Questions
What is a virtual assistant for entrepreneurs?
A virtual assistant (VA) is a professional who provides remote administrative, technical, or creative support to business owners. For entrepreneurs, VAs can handle tasks like scheduling, customer support, email management, bookkeeping, and even social media marketing. This allows entrepreneurs to save time and focus on scaling their business instead of getting stuck in daily operations.
Why should entrepreneurs hire a virtual assistant?
Entrepreneurs hire virtual assistants mainly for cost savings and efficiency. According to Time Doctor, businesses can save up to 78 percent in operating costs compared to hiring in-house employees. VAs are flexible, scalable, and available across different time zones, making them an ideal solution for startups and small businesses that want to grow without overspending.
How much does a virtual assistant cost?
The cost of a virtual assistant depends on skills, location, and scope of work. On average, general admin VAs may cost $5–$15 per hour if outsourced abroad, while specialized VAs in areas like digital marketing or bookkeeping may charge $20–$40 per hour. Many platforms also offer monthly packages, making it easier for entrepreneurs to budget for consistent support.
What tasks can a virtual assistant do for small businesses?
A VA can handle a wide range of tasks, including:
- Administrative support (emails, calendars, data entry)
- Customer service (chat support, client inquiries)
- Bookkeeping (invoices, expenses, reporting)
- Social media management (posting, engagement, analytics)
- Research and lead generation
By delegating these tasks, entrepreneurs can focus on strategy, growth, and innovation instead of routine activities.
Which is the best virtual assistant service for entrepreneurs?
Some of the top VA services for entrepreneurs include:
- Time Etc. – Affordable and reliable for admin support
- Belay – Great for bookkeeping and project management
- Wishup – Offers skilled VAs for marketing and business growth
- Upwork/Fiverr – Flexible freelancers for specialized tasks
The best choice depends on your business needs, budget, and whether you need ongoing or project-based support.
